Invitation to Bid: Water Treatment Chemicals

Water Treatment Chemicals

Sealed bids must be received by the County of Brunswick by 2:00 p.m. ET on Tuesday August 29, 2023, at the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road, Supply, NC 28462, at which time they will be publicly opened and read aloud.

Sealed bids may be received by mail or hand delivery only. The County of Brunswick will not be responsible for the failure of any mail or delivery service to deliver a sealed bid prior to the stated date and time. Regardless of the manner of submission, any sealed bid received after the stated date and time, or bids not submitted to the correct location or in the designated manner, will not be considered. Incomplete bids or bids inconsistent with the required format may be disqualified from consideration.

All bids must be in a sealed envelope marked WATER CHEMICALS BID. Bids not so marked will not be considered and may be returned to the sender unopened. The bid should also clearly indicate the name and address of the firm submitting the bid.

Bid delivery information:

Post Office Delivery Alternate Shipping or Hand Delivery Brunswick County Public Utilities, Brunswick County Public Utilities Utilities Operations Center Utilities Operations Center Attn: Glenn Walker -Water Chemicals Bid Attn: Glenn Walker – Water Chemicals Bid P.O. Box 249 250 Grey Water Road Bolivia, NC 28422 Supply, NC 28462

All questions or comments shall be submitted in writing to Glenn Walker, Public Utilities Water Resources Manager, at [email protected], by 5:00 p.m. ET on August 15, 2023. A copy of all questions, further clarifications, and answers will be made in the form of an addendum to this solicitation and will be provided to all known interested bidders and posted on the County’s website. Notwithstanding the foregoing, bidders are responsible for ensuring they have all addenda.

The County of Brunswick reserves the unqualified right to reject any or all bids and to waive informalities or technical defects. The County of Brunswick further reserves the right to amend the scope or specifications and request new bids at any time prior to the award of a contract. All decisions of the County of Brunswick shall be final and binding.

COUNTY OF BRUNSWICK, NORTH CAROLINA INSTRUCTIONS TO BIDDERS:

Each bidder must submit a bid on the Bid Proposal Form provided All bids must be signed by a duly authorized officer of the bidder. All bids must be in a sealed envelope marked WATER CHEMICALS BID. The bid must also clearly indicate the name and address of the firm submitting the bid.

Bids will be opened promptly and read aloud at the hour and on the date as set forth in the advertisement at the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road, Supply, North Carolina 28462. Bidders or their authorized agents are invited to be present. The County of Brunswick will not be responsible for the failure of any mail or delivery service to deliver a bid. Regardless of the manner of submission, bids received after the aforementioned date and time, or bids not submitted at the correct location or in the designated manner will not be

Bidders should refer to the chemical specifications attached hereto and incorporated herein by reference. The names of a certain brand, make, or definite specifications are to denote quality standards, but bidders are not restricted to the specific brand, make, or manufacturer name. The information is provided for reference to set forth and convey to the prospective bidders the general style, type of character, and quality of the item(s) desired. All items proposed shall meet or exceed the requirement for chemicals used in the treatment of potable water treatment as set forth by the North Carolina Department of Environmental Quality.

The bidder must furnish with the bid, detailed specifications of the item(s) proposed to be furnished. If the item(s) offered differs from the provisions contained in the specifications, such difference must be explained in detail. Safety Data Sheets (SDS) and technical data sheets shall be provided for each item bid and must be included with the bid form. Where a certain brand has been specified, the prospective bidder who wishes to submit a bid on an alternative substitute item must provide information to Brunswick County Public Utilities in advance, that demonstrates to the satisfaction of the Public Utilities Department staff that the item is equal to the brand Please refer to additional requirements stated herein.

Prices quoted shall be net and shall include all discounts to be considered in making the award as well as any delivery to the facilities set forth herein. State and local taxes, as applicable, shall not be included in the base bid price, but shall be listed separately on the bid form.

Notwithstanding anything to the contrary contained herein, the County of Brunswick reserves the right to negotiate a modified price for any chemical during the term of any awarded contract for any adjustments that need to be made to chemical compositions, as determined by the County in its sole discretion. Said price modification shall not exceed five percent (5%) of the original

Bidders are required to have insurance as outlined in the Minimum Insurance Requirements attached hereto as Exhibit A and incorporated herein by reference. Bidder shall provide a Certificate of Insurance as evidence that it meets the minimum requirements with its

The County of Brunswick reserves the right to award multiple contracts to multiple suppliers based on the lowest responsive, responsible bidder for each chemical listed in the Bid Proposal Form. All decisions of the County of Brunswick shall be final and

The County reserves the right to reject any and all bids and to waive informalities or technical defects. The County further reserves the right to amend the specifications and request new bids at any time prior to the award of a All decisions of County shall be final and binding.

The County of Brunswick will not be responsible for any costs or expenses incurred by the bidder in submitting a bid or for any other activities associated therewith. Further, the County of Brunswick reserves the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement even if the Board of Commissioners has formally accepted the

Any changes to the specifications or clarifications to the bidding documents will be made in the form of an addendum to this solicitation and will be supplied to all known prospective bidders and posted on the County’s website. Notwithstanding the foregoing, bidders are responsible for ensuring they have all

Bidders shall state terms of manufacturer’s warranty and shelf life for each chemical on the Bid Proposal Form, along with any other warranties provided by the

Unless otherwise noted on the Bid Proposal Form, the successful bidder guarantees delivery to the County facility indicated within seventy-two (72) hours of placement of an order by the

Bidders must schedule an appointment in advance with the existing treatment plant sites to confirm the compatibility of any newly proposed chemical substitution and to obtain approval from the County of Brunswick, in writing, for such All substitutions must be scheduled, tested, and approved before bids are due. Any such substitution must be of similar chemical makeup as the chemical which it is intended to replace. In addition, the bidder must ensure connections and adapters that may be required for delivery into existing tanks are of the appropriate quality and size. The cost of furnishing such connections or adapters shall be the responsibility of the bidder and should be included in the bid price for the item. Contact the appropriate superintendent at the email addresses listed below to schedule testing: